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Policies and Guidance

Acceptance of Gifts in Kind Policy

1. This policy applies to all gifts in kind including, but not limited to, the following: art, artefacts such as sculptures, statues, statuettes, books, silver plate, as well as benches and plaques. It does not apply to items which fall under the Archives Collecting Policy. The College must also consider, where appropriate, the University’s Gifts and Hospitality Policy.

2. The College must consider carefully whether to accept an item, including each item offered as part of a collection. An initial acceptance is rendered void by misrepresentation, or failure to disclose any information the College would reasonably wish to know before acceptance, or if the College decides that the item does not match its description.

3. Acceptance of an item must be in line with the Acquisitions and Disposals Policy and must be agreed by the following College body or officer:

a. The Art & Likenesses Committee: all art and artefacts, including but not limited to sculptures, statues, statuettes, benches and plaques;

b. Gardens Committee: all of 2(a) above to the extent it concerns the College Gardens;

c. Keeper of the Plate: all silver plate, including medallions; and

d.  Fellow Librarian, who may delegate decisions to the Librarian: all books and other related Library; and the College, through any of the above bodies or officers or others, may seek information and guarantees about the provenance of all donations, and use that information or its failure to be provided in deciding whether to accept an item.

4. The four guiding principles apply for acceptance of an item by the body or officer in 2 above must are that the College may wish to preserve items of:

a. significant historical and cultural value;

b. significant financial value where they can be used to support its charitable purposes; or

c. direct relevance to current and future members (such as books by or about the College’s members, books about the College or Oxford) and in all cases of, a kind which can be appropriately cared for and displayed by the College and its agent.

5. The acceptance of an item depends on its condition. Items should not normally require conservation at the point of acceptance, but if they do, the cost of that conservation should be understood before acceptance. If any conservation cost is expected, and not to be paid for by the donor, acceptance is only possible where the College can afford it, particularly in respect of the relevant budget and other items requiring conservation.

6. The College accept items where it receives valid and unencumbered title. Unless specified otherwise by the College, that title must be evidenced in writing. Only in exceptional circumstances will an item be accepted on a loan basis, and any related costs must be agreed in advance between the owner and the College.

7. All items may be disposed of at the discretion of the College unless otherwise agreed with the donor at the point of donation. Items which are retained will not necessarily be displayed, or accessible to the donor.

8. It is the responsibility of the donor to deliver the item to the College.

Reviewed: 25 October 2023

Admissions and Access Policy

Aim

To provide a clear statement on the admission of undergraduates and graduates to the College.

Policy

ADMISSIONS

We seek to admit students of the highest academic potential, within the context of College policy on the subjects for which we admit students and the number of places available per subject. 

At graduate level we only accept students whose subject area falls within the broad field of expertise of members of the current Fellowship.  We consider applications from prospective visiting students only in subjects for which we have tutorial provision.

Admissions are competitive and decisions on admissions are based solely on the individual merits of each candidate and their suitability for the course they have applied to study (bearing in mind any requirements laid down by any professional body), assessed by the application of selection criteria appropriate to the course of study.

At no time should a connection with a Fellow of the College (or any person involved in the admissions process), a familial connection or a possible Development prospect influence any admissions decision.  Details of such connections should not be communicated to any person in that subject involved in the admissions process. The information should be reported to the Tutor for Admissions in the first instance or to the Senior Tutor or Academic Registrar.

Decisions on admissions are made without regard to the sex, age, marital status, race, ethnic origin, colour, religion, sexual orientation, social background or other academically irrelevant consideration.

Applications from students with disabilities are considered on exactly the same academic criteria as those from other candidates.

We are committed to making academic study at the College as accessible as reasonably possible to all suitably qualified students.

Admissions procedures are kept under regular review to ensure compliance with this policy.

We fully endorse the University statement on Equal Opportunities.

Policy on under 18 students

Under age students are treated academically the same as all other students, and are expected to follow the same course and engage academically to the same degree.

The College makes a distinction between under 18 students who are a) under 18 but are aged 16 or over at the time of their arrival, and b) under the age of 16 at the time of their arrival. The College can provide accommodation for students who are 16 or over.

For those under the age of 16 at the time of their arrival, the College requires these students to be living with a parent or legal guardian within the geographical radius determined by the University (within 25 miles from Carfax Tower in Oxford’s City Centre), during Oxford term time. 

The College is an adult institution and cannot act in loco parentis. However, the College recognises the particular need for clear guidance and risk mitigation in relation to students who are under 18 years of age.

Before a place is confirmed, a risk assessment will be carried out. This may involve placing further non-academic restrictions on the student in situations where the college cannot ensure, or it places a disproportionate burden on other students or members of staff to ensure, that it can provide appropriate support or surveillance.

The student and their parents/guardian will be sent the risk assessment and further guidelines, including any further restrictions as soon as possible. At that stage, they have the option of deferring the place or the offer of a place, but not beyond the academic year agreed by the College.

ACCESS

We seek to encourage and support applications from all those with suitable academic potential and from as wide a range of backgrounds as possible.

We aim to promote and participate in schemes that encourage applicants to the College and the University from groups that are currently under-represented.

CONDITIONS OF ACCEPTANCE OF A PLACE

By accepting a place at the College, the applicant agrees to accept the terms of the Student-College Contract and accept any fee liabilities where appropriate. International Undergraduates and all graduates will be required to provide proof of financial support prior to the start of their course.

The offer of a college place at graduate level will be dependent on prior offer of a place by the University.

Reviewed: 23 October 2019

Alumni Code of Conduct Policy

Aim

The College acknowledges that its alumni are by default members of the College for life and it maintains a policy of active engagement through continued access to its premises, invitations to events and a range of communications designed to deepen that relationship over the long term. However, such benefits to its Old Members that the College may offer from time to time are to be regarded as a privilege and not conferred as a right. As part of that process of engagement the College may accept donations of money or other gifts, subject to the conditions laid down by the Charities Commission or other regulatory bodies.

Policy Summary

We follow the University of Oxford’s Alumni Code of Conduct.  If an Old Member conducts him- or herself in a manner which could be harmful to the College, its members or its wider reputation, the College may decide to terminate its relationship with the Old Member either permanently or for a fixed period of time. The determination as to whether such conditions have been met will be made by the President, acting with the advice of the Development Director.

Senior members of the College and staff are under an obligation to advise the President if they become aware that a situation has arisen which might give rise to any consideration for action that could be taken under this policy.

If it is determined that relations with an Old Member should be severed (either temporarily or permanently) then the President will write to that individual setting out the grounds for that decision. In such cases any future gifts by the individual to the College during the severance of the relationship shall be refused. The College also reserves the right to return any previous gifts made by the individual.

If the President deems that the behaviour of the Old Member is such that it does not warrant a complete termination of relationship, a suspension (permanent or otherwise) from future College events or exclusion from College premises may be implemented instead.

Where an Old Member has incurred a debt to the College, and no satisfactory arrangement for the settlement has been made, the College may suspend him or her from attendance at College events. The College also reserves the right to take measures to recover monies owed by Old Members to the College, up to and including referral to a third-party collection agency and the use of the County Court where there is no reasonable reason for non-payment.

Code of Conduct

Corpus Christi College and its Development Office is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all members of the College community are respected.

The Development Office aims to provide an environment free from harassment, and all alumni and associates have a role to play in supporting this aim. Harassment will not be tolerated on any platform or service, either in person or online, that is provided by the College, at a College sponsored event, or by someone in their position as an official representative of the College. In addition, all visitors to College property must abide by the College’s Harassment Policy.

Where alcohol is served at events, attendees acknowledge that being under the influence of alcohol, drugs or otherwise intoxicated is not an excuse for lack of courtesy, rudeness, harassment or victimisation of staff, other attendees or guests. All attendees are advised to drink responsibly, and further, are responsible for their own health and behaviour whilst attending an alumni event.

The Development Office will provide a framework of support for alumni and associates, staff and other guests who feel they have been subject to harassment or have encountered a breach of this code of conduct during a College event, through any service provided by the Development Office, or by someone in their position as an official representative of the College, and complaints will be investigated promptly.

Alumni and associates must not represent themselves as official representatives of the College nor use the College name or platforms for personal gain or as a podium for the promotion of political, religious, or personal agendas. In addition, alumni and associates should represent themselves accurately and not falsify information, including job or degree status.

The benefits and services provided to alumni and associates by the Development Office are provided on a discretionary basis. When making use of these services, alumni and associates agree to abide by this Code of Conduct as well as any other stated terms and conditions, and any relevant laws and regulations.

The Development Office reserves the right to remove Development Office benefits and services, including those provided to alumni groups, if it deems that the relevant terms of this code have been breached. Details of incidents may be shared with the wider collegiate University as appropriate and in accordance with the alumni privacy notice.

If an alumnus/a or associate who is convicted of a criminal offence, the Development Office reserves the right to restrict their access to the services provided by the Development Office either until such time as their conviction is spent, or permanently.

Complaints may be directed to the Development Director of Corpus Christi College, Merton Street, Oxford, OX1 4JF or emailed to development@ccc.ox.ac.uk.

Definitions

In this document, unless the context otherwise requires, the following words and expressions shall have the following meanings:

‘College’ refers to Corpus Christi College, Oxford. ‘Alumni’ and ‘Associates’ refer to specific relationships with the University. See https://www.alumni.ox.ac.uk/eligibility for a full definition. A person subjects another to harassment where they engage in unwanted and unwarranted conduct which has the purpose or effect of:

Offensive comments or body language, including insults, jokes or gestures and malicious rumours, open hostility, verbal or physical threats; these include all forms of harassment and abuse on the grounds of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, cultural differences, abilities or religion (or lack of). Bullying is a form of harassment and may be characterised as offensive, intimidating, malicious or insulting behaviour, or misuse of power through means intended to undermine, humiliate, denigrate or injure the recipient. inappropriate body language sexually explicit remarks or innuendo unwanted sexual advances and touching Insulting, abusive, embarrassing or degrading behaviour or comments Unwanted physical contact, ranging from an invasion of space to an assault, including all forms of sexual harassment, including: Examples of behaviour which may amount to harassment include but are not limited to:

  • Through a prevailing culture which tolerates harassment or bullying, for example the telling of homophobic or racist jokes
  • Through individual behaviour face to face, either verbally or physically, or electronically directly to the person concerned, or to a third party
  • The recipient does not need to have explicitly stated that the behaviour was unwanted.

Harassment may involve repeated forms of unwanted and unwarranted behaviour, but a one-off incident can also amount to harassment. The intentions of the alleged harasser are not always determinative of whether harassment has taken place. The perception of the complainant and the extent to which that perception is in all the circumstances reasonable will also be relevant. Harassment can take a variety of forms: Violating another person’s dignity, or creating an intimidating, hostile, degrading, humiliating or offensive environment for another person.

Reviewed: 25 October 2023

Alumni, Donors and Supporters - Privacy Notice

Throughout its history, Corpus Christi College Oxford has relied upon friends and benefactors to help realise its mission of teaching and research. The college is committed to maintaining your confidence and trust with respect to your privacy. Our principles are simple – we will be transparent about what data we are collecting about you, where that data comes from, how we use the information we hold about you, and the choices you can make.

The overarching purpose of collecting and processing your data is to provide you with the best possible experience of being an alumnus/alumna, donor, or supporter of Corpus and the collegiate University. It also enables us to ensure that any approaches we make to ask for your support of our alumni relations or fundraising goals are respectful, professional, and relevant to you. The colleges and the University work closely together to ensure we engage with you in a coordinated manner.

If at any point you have questions about our privacy notice, or how we are using your data, please get in touch with us at development@ccc.ox.ac.uk.

The designated data protection officer is:
DataCo International Uk Limited, Suit 1, 7th Floor, 50 Broadway, London, SW1H 0BL. 
Email address: privacy@dataguard.co.uk.
Telephone number: +44 2035146557

  1. About this privacy notice

The purpose of this privacy notice is to explain how Corpus Christi College, Oxford (“we”, “our”, “us”) hold and use personal data about alumni, donors and supporters (“you”), and how we use it for alumni and supporter relations, and fundraising purposes. Corpus Christi College, Oxford’s privacy notices relating to other activities and relationships can be found here.

Development and Alumni Relations teams across the collegiate University work closely together and have aligned our policies around data privacy and our privacy notices to provide clarity for our alumni, donors and supporters. The University’s privacy notices can be found here.

2. What we do

Corpus Christi College, Oxford’s Alumni Relations and Development teams exist to establish and develop lifelong relationships with and amongst our alumni, donors and supporters. We’re here to help you stay connected with each other, with Corpus Christi College, Oxford and with the University of Oxford. Our communications with you will include news, research developments, events, exhibitions, collections and resources, reunions, volunteering opportunities, fundraising priorities and progress updates that are important to you.

We fundraise to ensure that, thanks to the incredible generosity of our donors, Corpus Christi College, Oxford continues to encourage its alumni and others to support its core mission as a home for the very highest standards of teaching and research.

3. Information we collect

We, Corpus Christi College, Oxford, collect information from you in three ways: directly from you during your ongoing relationship with us or with the University of Oxford; from publicly available sources and, very occasionally, from third parties providing us with services or acting on our behalf.

The amount of data we collect and hold depends on the frequency and nature of your interactions and engagement with us. Information may be gathered across the lifetime of our relationship with you and from many different forms of interaction.

We may hold and process the following types of personal data about you:

Biographical information, which may include:

  • name, title, contact details, date of birth, gender, marital status, spouse, partner and family details.
  • for current or past students: student ID, programme of study, department, college, matriculation or start date, graduation date, degree conferred.
  • awards received whilst studying at Oxford (prizes, scholarships, accolades, bursaries); other education history and professional qualifications.
  • involvement in sports teams, clubs and societies whilst at Oxford and subsequently.
  • employment details (incl. salary/salary band), career history, professional activities.
  • interests, activities and accolades, incl. honours, life achievements.
  • profile pictures which come from publicly accessible sources (where copyright allows).
  • links to your public social media presence e.g. LinkedIn, Twitter, website or blog.

Details of our ongoing relationship and your engagement with us, which may include:

  • records of your personal interactions with us (e.g. correspondence, notes of meetings or conversations).
  • your communication preferences; records of communications you have received from us, incl. copies of letters, emails or appeal literature sent, and of fundraising activities in which you have been included (e.g. annual fund mailings, telephone fundraising campaigns).
  • data obtained through cookies and similar technologies such as pixels, tags, web beacons, and other identifiers. These help us understand how you interact with our email communications, websites and other online services we provide, e.g. crowdfunding, alumni networking sites. You will find a link to the relevant cookie policy on each of our websites.
  • your attendance (and that of your guests) on visits to, or at events across the collegiate University, including details of any payments made, and photographs, audio and video recordings in which you may be included.
  • details of benefits and services provided to you, e.g. use of college or University libraries, Oxford University Careers Service.
  • your connections to other alumni, students, staff, friends, groups or networks, donors and supporters within the collegiate University community.
  • membership of college or University social media groups e.g. Facebook, LinkedIn.
  • a record of offers of voluntary support you have made, e.g. offers of expertise, advice, mentoring, internships, coaching, accommodation/support for students visiting your area.
  • a record of volunteer work you have undertaken.

Information about your giving, which may include:

  • current and past donations and pledges, documentation relating to these gifts and records of the projects you have supported.
  • financial information required to process your gifts.
  • if you have given it, an indication of your intent to leave a legacy, including copies of Wills or sections of Wills.
  • any requests you have made for anonymity in relation to your giving.
  • thank you letters, donor reports provided relating to gifts you have made, correspondence and notes of meetings.
  • plans for activities and future interactions.
  • records of membership of any societies or groups related to your giving.
  • your relationship to friends and patrons groups associated with, or providing support to, the collegiate University.
  • your relationship to relevant trusts, foundations and corporates, e.g. membership on board of trustees.

Information relating to your willingness or financial capacity to support our charitable objectives, which may include:

  • Our understanding of your likely philanthropic interests, and a note of particular projects we think may be of interest to you. This understanding may be provided by you or from information in the public domain
  • Information about your giving to other organisations, and other support that you provide (e.g. volunteering roles, trusteeships), where this information is given to us by you or publicly reported, and where it helps us to understand your interests and capacity to provide support
  • Other information which may give an indication of the scale of any potential philanthropic gift you may be able to give, such as information about earnings and assets, including property, or publicly reported estimates of wealth
  • Any estimate we may make regarding the potential scale of your support on the basis of the above information and your previous giving
  • Personal recommendations, where made by other supporters, that you may be willing and able to provide support

Sensitive personal data, which may include:

  • Health information, including any medical conditions - we may use health information provided by you so we can make reasonable adjustments to improve the service we are able to offer you (e.g. seating or access at an event, dietary requirements, provision of disabled parking, or allocation of accommodation). With your permission, we may also hold health data to ensure our engagement with you is based on a suitable understanding of, and care and respect for, your particular circumstances.
  • criminal convictions, offences and allegations of criminal activity - we may use publicly available information concerning criminal convictions and offences or allegations of criminal activity, including money laundering or bribery offences, to carry out due diligence on donors or prospective donors in line with our guidelines on the acceptance of gifts.
  • race or ethnicity, religious beliefs, sexual orientation, political opinions - we do not seek to obtain these categories of sensitive data. However, they may sometimes be inferred from other data we hold, for example, your relationships, society memberships, job titles, donations to specific causes or interests.

4. How we use your data

Your personal data are used by us for the following purposes in support of alumni and supporter relations, and fundraising:

For alumni and supporter engagement

  • To manage our ongoing relationship with you and to provide a record of your interactions and contributions to college and University life.
  • To offer and manage a varied programme of events tailored to your interests, including networking events, subject reunions, Gaudy dinners, sports events, concerts, seminars and lectures.
  • To ensure you are aware of the wider programme of events, lectures and seminars taking place across the collegiate University which we believe may be relevant to you and that you may have an interest in attending.
  • To keep you up to date with news from your college, department, or other areas in which you have shown an interest, e.g. by making a donation, attending an event, or becoming a member/friend.
  • To provide you with information about alumni benefits and services, including access to the University of Oxford Careers Service.
  • To let you know of volunteering opportunities across the collegiate University, including linking.
  • current students with alumni for careers advice and internships, or speaking opportunities.
  • To provide the most relevant content and best possible user experience when you are interacting with our digital communications and platforms.
  • To identify and profile potential volunteers, alumni ambassadors and event attendees.
  • To accept and process commercial revenue, e.g. for merchandise or event tickets.
  • To undertake surveys and market research.
  • To create classifications and groupings (through manual or automated analyses) in order to best direct engagement activities.
  • To analyse the success of our engagement activities, collect feedback, and manage complaints.

For all fundraising and donor stewardship

  • To help ensure that our fundraising efforts are conducted as efficiently as possible, and that our approaches to potential donors are respectful, professional, and made, as far as possible, based on evidence and an understanding of what may interest you
  • To ask you for your support for our fundraising programmes, always mindful of fundraising best practice, and according to the fundraising promise
  • To accept and process philanthropic revenue.
  • To provide acknowledgement, recognition and stewardship of your gift.
  • To inform you of the impact of your gift.
  • To create classifications and groupings (through manual or automated analyses) in order to best direct fundraising activities.
  • To support peer-to-peer fundraising campaigns.
  • To inform fundraising, marketing and donor stewardship strategies.

For fundraising for major gifts

  • In addition to analysing data shared with us, we may use publicly available information and recommendations from staff and supporters to identify individuals who we believe may have the interest and financial capacity to make a major gift.
  • Where we have reason to think a potential donor may possess an interest and financial capacity to donate, we may research and collate additional information from sources in the public domain, typically concerning a potential donor’s interests in so far as they may coincide with our work, their philanthropic activity, financial capacity and networks in order to substantiate this. We may undertake this research ourselves or use the services of a third-party partner. This new information may be added to the record of a donor or potential donor.
  • Where this activity is being undertaken for a new contact with whom we have no previous relationship, we will provide the individual with a link to this privacy notice as part of our initial engagement.
  • Information may be collated into a briefing or profile in order to assist the planning of an approach to a potential donor to discuss that individual’s interest in our work and in supporting it.
  • We may also carry out due diligence on potential donors using publicly available information in order to comply with our policy on the acceptance of gifts, and to fulfil our legal responsibilities.

For operational reporting, management reporting, and governance

  • We may use your personal data for the purposes of operational reporting, to produce management information, and for other relevant purposes relating to the governance of the collegiate University. We will use only the data required and, unless necessary, we will use anonymised or pseudonymised data.

In our external communications

  • With your permission, we may publish your name in an online directory, in donor listings, as part of a guest list, or we may work with you to create press releases or case studies to be included in our publications or on our websites.

If you do not wish your data to be used in any of the ways listed above, or have any questions, please contact us using the details above.

5. When and how we share your data

We may, from time to time, need to share your personal data within the collegiate University of Oxford or with third-parties working on our behalf. We will only do this in appropriate circumstances, by secure means, and with the relevant data sharing agreements in place. We do not, and will not, sell your data.

Third parties will only process your personal data on our instructions and where they have agreed to treat your data confidentially and to keep it secure. We only permit them to process your personal data for specified purposes. We do not allow our third-party service providers to use your personal data for their own purposes nor to keep your data after the processing is complete. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies.

Whenever your information is shared, we will always seek to share the minimum amount of information necessary to fulfil the purpose, this includes the use of anonymised or pseudonymised data where that is sufficient.

Your data may be shared in the following ways:

Within the collegiate University of Oxford

We may share your data with colleges and departments that make up the collegiate University. We will do this only where it is necessary in order to carry out any of the purposes listed in this privacy notice. For example, where the University is coordinating with one or more colleges to organise shared events to which you are invited; to manage and coordinate relationship management activities with you; or to ensure your contact information and communication preferences are up-to-date.

We may also share relevant data, in appropriate circumstances, with college or University Sports Clubs and Societies where you are (or were) a member of that club or society.

With organisations or individuals affiliated to Corpus Christi College, Oxford

We benefit from a network of organisations and individuals who volunteer their support to Corpus Christi College, Oxford. We may share relevant data with them, in appropriate circumstances, by secure means, and with the relevant data sharing agreements in place. These may include:

  • Volunteers offering their expertise by serving on boards or otherwise advising on or assisting with alumni or development matters.
  • Recognised college or University alumni societies and networks, for example when they are helping to organise a dinner or host an event to which you are invited. 

With partner organisations that accept gifts in support of Corpus Christi College, Oxford

The following organisations enable tax-efficient giving to Corpus Christi College, Oxford and the collegiate University of Oxford, from outside of the UK. Data may be shared by us with these organisations where it relates specifically to donations you have made, or have pledged to donate via these organisations.

  • Americans for Oxford, Inc. (AFO) accepts gifts in support of the collegiate University of Oxford. AFO has been determined by the United States Internal Revenue Service to be a tax-exempt public charity. The personal data you provide when making a gift to AFO are collected and processed by Oxford University’s North American Office using the shared Development and Alumni Relations System (DARS).
  • Swiss Friends of Oxford (SFOU).
  • Swiss residents can give tax efficiently to the collegiate University of Oxford. SFOU is set up as an association (Verein) under Swiss law and has a tax ruling from the canton of Zug recognising its tax-exempt status.
  • German Friends of Oxford University, residents of Germany can also make tax-efficient donations to the collegiate University of Oxford via the German Friends of Oxford University without incurring any fees.

With third-party organisations engaged by Corpus Christi College, Oxford to provide services:

These include but are not limited to:

  • mailing houses, printers, event organisers or venues
  • organisations providing tools such as relationship- or event-management systems; databases and reporting/analysis tools; alumni networking or crowdfunding platforms; email or survey tools; payment services (e.g. direct debit, online donation processing)
  • organisations assisting with activities such as market research, marketing and communications, organisational effectiveness, strategy and planning, auditing, business intelligence and analysis, customer experience

6. How we protect your data

Corpus Christi College, Oxford takes precautions to safeguard your personal information against loss, theft and misuse, unauthorized access, disclosure and destruction through the use of appropriate administrative, physical and technical security measures.

Where you have provided us with your credit or debit card information, over the phone, or on a printed giving form, that data is stored securely and destroyed after your payment has been processed. Bank details used for processing Direct Debits are stored under the Direct Debit Guarantee Scheme. Online donations are processed via our third-party payment service providers and your credit or debit card information is not collected or stored by us.

Transfers of your data outside of the European Economic Area (EEA) - although most of the information we collect, store and process stays within the UK, some information may be transferred to countries outside of the European Economic Area (EEA). This may occur if, for example, one of our third-party partners’ servers are located in a country outside of the EEA. This may also occur where staff in our international offices access DARS, our shared relationship-management system.

Transfers outside of the EEA will only take place if one of the following applies:

  • the country receiving the data is considered by the EU to provide an adequate level of data protection
  • the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield
  • the transfer is governed by approved contractual clauses
  • the transfer has your consent
  • the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract
  • the transfer is necessary for the performance of a contract with another person, which is in your interests
  • the transfer is necessary in order to protect your vital interests or of those of other persons, where you or other persons are incapable of giving consent
  • the transfer is necessary for the exercise of legal claims
  • the transfer is necessary for important reasons of public interest

7. How long we keep your data

Corpus Christi College, Oxford considers its relationship with alumni, donors and supporters to be life-long and we will retain much of your data indefinitely unless you request otherwise. When determining how long we should retain your personal data we take into consideration our legal obligations and tax or accounting rules. If you have pledged a legacy gift, it will be necessary to retain your data until your gift is received, so that we can identify the gift against that pledge. When we no longer need to retain personal information, we ensure it is securely disposed of. We may keep anonymised statistical data indefinitely, but you cannot be identified from such data.

8. The legal basis for processing your data

We will only use your personal data where the law allows us to do so. Most commonly we rely on the following legal bases for processing your personal data:

  • Where we have a legitimate interest to do so for purposes listed within this privacy notice. Where we use legitimate interest as the basis for our processing we have carefully considered each of the ways we process your data to ensure that we carry out our activities with a focus on the interests of our alumni, donors and supporters, and in the most efficient and effective way.
  • Where we need to perform the contract we have entered into with you. Information processed for this purpose includes, but is not limited to, the information you provide when you register for an event, or to enable us to process a donation.
  • Where we are required to comply with our legal obligations, such as for: reclamation of Gift Aid on your donations; statutory returns to the Office for Students (OfS), the Charity Commission or ICO; participation in the HESA Graduate Outcomes Survey; responses to the Charity Commission or ICO in relation to audits or official investigations; responses to FOI Requests, under the Freedom of Information Act 2000.
  • Where your consent is required, for example where sensitive personal data is recorded. You can withdraw your consent at any time and we will stop any processing of your personal data requiring your consent. See: “Your legal rights and choices in connection with your personal data”.

Change of purpose

We will only process your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose. Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

9. Your legal rights and choices in connection with your personal data

Under certain circumstances, by law you have the right to:

  • Request access to your personal data (commonly known as a “subject access request"). 
  • This enables you to receive a copy of your data and to check that we are lawfully processing it.
  • Request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you.
  • Request erasure of your data. This enables you to ask us to delete or remove your data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
  • Object to processing of your data where we are processing it meet our public interest tasks or legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes.
  • Request the restriction of processing of your data. This enables you to ask us to suspend the processing of your data, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your data to another party.

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. However, where you have consented to the processing, you can withdraw your consent at any time by emailing the relevant department. In this event, we will stop the processing as soon as we can. If you choose to withdraw consent it will not invalidate past processing.

If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, please email development-director@ccc.ox.ac.uk. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office at  https://ico.org.uk/concerns/.  

10. Contact us

If you have any questions about this privacy notice or about your personal data, or if you want to provide updates to your data, make any changes to your communication preferences or exercise any of your rights as outlined above, please contact us at development@ccc.ox.ac.uk.

The designated data protection officer is:
DataCo International Uk Limited, Suit 1, 7th Floor, 50 Broadway, London, SW1H 0BL. 
Email address: privacy@dataguard.co.uk.
Telephone number: +44 2035146557 

11. Changes to this Privacy Notice

This privacy notice was last reviewed and updated on 11 October 2023.

We reserve the right to update this privacy notice at any time. Any changes to this privacy notice will be posted to this page.

 
Archives Collecting Policy

Aim  

To provide a clear statement on the College Archives legal position and its collection.

Policy

Statutory Position and External Recognition

The Archives:

1. Fulfils the requirements of the college’s statutes for the keeping of “deeds and muniments, and all Registers, Minute Books, Accounts, Books, papers and other documents relating to the property or the affairs of the College” (statute 8.C.4 (2020)).

2. Is recognised by the Master of the Rolls as a repository for manorial and tithe documents under the Law of Property Act 1922 and the Tithe Act 1936.

3. Is recognised by the National Archives as a suitable repository under its A Standard for Record Repositories.

4. Are retained with due consideration to the UK GDPR 2021.

Scope of Collecting

The Archives will collect:

1. Records produced by the college’s departments in the course of their administration of the college, its members, its societies and the college’s estates and other assets.

2. Records relating to the college, its buildings, societies, estates, members and activities, which may not have been produced by the college itself or which may not now be in the college’s custody.

3. Papers of members of the college, both junior and senior, where these contribute to an appreciation of the college and its history or where these reflect significant work carried out by those members, providing that those papers should not more fittingly be in another repository.

4. Records relating to collections that the college already holds.

The Archives will seek to avoid a conflict of interest with any other archive. In the event of such a conflict arising, the National Archives will be referred to as the final arbiter.

Conditions

The Archives will give consideration to:

1. Records regardless of date.

2. Records in manuscript, printed or digital format.

3. Photographs, pictures, tapes and films.

4. Three-dimensional artefacts only if they relate to associated records.

5. Papers from former members or records relating to the college as donations in preference to deposits, with clear and valid title of ownership. Purchases will only be made of records of outstanding importance to the college.

6. Records will be selected in accordance with recognised records management procedures for the appraisal, review, retention or destruction of records, with due consideration given to:

· legal and financial compliance

· governance

· business continuity

· institutional memory and identity

· the limitations of space the college is able to dedicate to the housing of the archives.

Reviewed: 8 February 2023

College Rules and Junior Member Handbook

The College Rules and Junior Member Handbook is available here.

Complaints and Appeals

See the College Rules and Junior Member Handbook.

Conference of Colleges Appeals Tribunal (CCAT)

Details of the CCAT regulations can be found on their weblearn site.

Conflict of Interest Policy

1.  Aim

Trustees, Heads of Department and any other Senior Staff and all members of Corpus Christi College Committees (henceforth, “College decision-makers”) have a legal obligation to act in the best interests of Corpus Christi College, in accordance with the College’s governing documents, and to avoid situations where there may be a real or perceived conflict of interest. In addition, the President or Vice-President, acting on the request of the Governing Body or otherwise, may require that any other person exercising decision-making functions for the College comply with this policy. The purpose of this policy is to protect the integrity of the College’s decision-making processes as well as the integrity and reputation of the College’s decision-makers. It does so by defining, removing, identifying and managing any real or perceived conflicts of interest.

2. Definition of a Conflict of Interest

2.1 Conflicts of interests arise where an individual’s personal interests or loyalties, or those of persons connected to them, conflict with or might appear to conflict with those of the College. For these purposes, "connected" means immediate family, close relatives, business partners and businesses in which the relevant individual (either alone or together with persons connected to him/her) has a significant interest in the form of control, share ownership or voting rights.  Such conflicts might inhibit free discussion and result in decisions that are not fully in the interests of the College. Such conflicts also risk the impression that the College has acted improperly.

2.2 Examples of situations which could give rise to conflicts of interests include:

  1. Paid or unpaid employment or self-employment (including partnerships);
  2. Company directorships, consultancies, advisory posts, other positions of responsibility (whether remunerated or not);
  3. Public or voluntary sector appointments where the interests of the external appointee are not the same as those of the College;
  4. Substantial shareholding/s and beneficial interests (whether in terms of value or % of issued capital) held by you and / or members of your family in a company (a) in which the College has funds invested or (b) which may have dealings with the College. ‘Substantial’ would include a controlling interest;
  5. Membership of any special interest group;
  6. The receipt of a gift or of gifts.

2.3 If the relevant individual might gain personally from a proposed arrangement involving the College, that arrangement must not proceed unless it is permitted under the College's Statutes or the law or has been authorised by the Charity Commission.

2.4 A conflict may also arise where the relevant individual does not gain personally from an arrangement. Conflicts of loyalty (for example, to a body that deals with the College and to which the individual also owes duties) are treated in the same way as conflicts of interest for the purposes of this policy. Situations where there is or may be no actual conflict, but the perception of conflict gives rise to a risk of reputational damage to the College, should also be carefully considered.

2.5 Certain situations which might otherwise be considered to give rise to a conflict are authorised under the College’s Statutes.  

3. Removing Conflicts of Interests

Wherever possible, College decision-makers must remove real or perceived conflicts of interest by withdrawing from interests outside those of the College.

4. Identifying Conflicts of Interest and the Declaration of Interests Register

4.1 Where a College decision-maker cannot remove a conflict of interest, the decision-maker must at the earliest opportunity declare to the College the conflict of interest. 

4.2 To assist in declaring or otherwise identifying conflicts of interest, the Secretary to the Governing Body will maintain a Declaration of Interests Register containing all interests declared by College decision-makers. The purpose of the Register is to encourage College decision-makers to ensure the College has an accurate record of their interests such that any potential conflicts of interest can be identified. Each College Decision-maker must provide a return, even a return indicating no potentially conflicting interests exist:

      1) within one month of appointment; and

      2) at the start of each academic year in the College.

4.3 A declaration should be made at any meeting where the conflict of interest is relevant, as well as any context where decision-making takes place outside of a meeting. Where the decision-making takes place in a context without formal recording of such a declaration, the declaration should be to the College decision-maker’s line manager and, in case of doubt, to the Governing Body.

4.4 For the purposes of declaration, and of identification, College decision-makers should adopt a wide interpretation of conflicts of interest. Formal or informal advice on potential conflicts of interest is available through the Secretary to the Governing Body, and, where appropriate, should feature professional legal advice.

4.5 Provided that they constitute a quorum, the non-conflicted participants in the meeting will then:

      1) assess the nature of the conflict;

      2) assess the risk or threat to decision-making;

      3) decide whether the conflict is non-trivial (i.e. that it is material or has the potential to be, or be           perceived to be, detrimental to the conduct or decisions taken by the meeting); and

      4) decide what steps to take to avoid or manage the conflict.

4.6 Notwithstanding any other mode of declaration or reporting, all conflicts of interest declared by the conflicted decision-maker or identified by another party at a College meeting must be reported in the minutes of that meeting, including:

  1. the nature and extent of the conflict;
  2. the name of the conflicted individual; and
  3. the actions taken in consequence of the conflict being declared or identified.

5. Managing Conflicts of Interest

5.1 Where a conflict of interest is declared or otherwise identified, and that conflict not been removed, the College decision-maker must withdraw from any subsequent discussion (unless invited to remain for the purpose of providing information) or decision-making process of matters relevant to the conflict. In particular, a conflicted College decision-maker must not vote on or be present during any vote on any matter about which s/he is conflicted.

5.2 College contracts should not be managed by individuals who are subject to a conflict in relation to them.  Where an individual would usually be involved in the management of a College contract or similar arrangement in relation to which s/he has a conflict, the relevant line manager, or, failing all else, the Governing Body of the College, must consider whether any replacement in personnel or practice is required.

5.3 The Governing Body may proceed notwithstanding a conflict of interests only where doing so is authorised under the College’s Statutes.

5.4 This policy must be reviewed every three years.

Reviewed: November 2022

Cookies Policy

Aim

Our website uses cookies as part of the normal functioning of the website. For more information on the cookies used, please visit our cookie policy page.

Donations to External Bodies Policy

The College is a charity wholly focused on the provision of education and research. Our Statutes define the College’s objects as: “for the benefit of the public to advance education learning research and religion, in particular by providing a College in the University of Oxford”.

Whilst the College takes its obligations towards local and wider society seriously it is not a grant or donation giving entity and its primary goal is its core charitable objectives as described in the College’s Statutes.

When an external organisation solicits a donation from the College, the donation will be refused unless:

·         There is a direct benefit or impact on the College’s core charitable purposes of research and higher education;

·         The organisation is directly connected to the College, for example its Benefices;

·         The organisation is offering a service which is deemed to be of material benefit to Corpus members or staff and which the College would otherwise directly incur an expense were it to provide the service directly (an example would be the Nightline service).

The Bursary will bring any requests it considers covered by these two exemptions to the Finance & Budget Committee for approval.

The Bursary will keep a log of all requests for annual submission to Governing Body.

Reviewed: January 2023

Equality Objectives

The College's Equality Objectives are to:

1. Raise awareness of unconscious bias and ensure all tutors attend unconscious bias training
2. Update the College’s Equality Policy, publish and raise its profile both within and outside of the College
3. Pursue opportunities to proactively advance racial equality within the College

These objectives will be reviewed at least every 4 years.

Reviewed: 14 June 2017

Equality Policy

Aim

Corpus Christi College aims to foster an inclusive environment which promotes equality and values diversity.  It welcomes diversity amongst its students, staff and visitors, recognising the particular contributions to the achievement of the College’s mission that can be made by individuals from a wide range of backgrounds and experiences.  We will work to remove any barriers which might deter people of the highest potential and ability from applying to the College, either as staff or students.

In exercising its policies, practices, procedures and other functions the College will have due regard to its duties under The Equality Act 2010 and to the protected characteristics within it.  The College will not unlawfully discriminate against anyone on the basis of protected characteristics as specified in the Equality Act 2010.[i]

No prospective or actual student or member of staff (including fellows, academic, academic-related and non-academic staff) will be treated less favourably than any other, whether before, during or after their study or employment at the College (subject to any legal constraints) in relation to the protected characteristics laid out in the Equality Act 2010.

Policy

The College’s Commitment

The College is committed to promoting equality of opportunity to all members of its community.

It will encourage applications for study and employment from the widest pool of potential candidates.

In relation to students the College is committed to ensuring that all of its activities are governed by principles of equality of opportunity, and that all students are helped to achieve their full academic potential.  Decision on the admission of students will be based solely on the individual merits of each candidate and the application of selection criteria appropriate to the course of study.

This policy applies, but is not limited to, admissions, to teaching, learning and research provision, to scholarships, grants and other awards and benefits under the College’s control, to welfare and support services, to accommodation and other facilities, to health and safety, to personal conduct, and to student complaints and disciplinary procedures;

In relation to staff (including fellows, academic, academic-related and non-academic staff), the College will ensure that entry into employment and the progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job is the primary consideration.

This policy applies, but is not limited to, recruitment and selection, training and development, promotion, pay and benefits (and conditions of service), facilities, health and safety, grievance and disciplinary procedures and termination of employment.

The College will pay ‘due regard’ to the need to eliminate unlawful discrimination, victimisation and harassment, advance equality of opportunity and foster good relations as set out in the Public Sector Equality Duty.

In order to realise its commitment and to fulfil the public sector equality duty, the College will

Promote the aims of this policy; Promote equality and foster good relations between people who share a relevant protected characteristic and people who do not share it; Be proactive in eliminating discrimination, including harassment, victimisation and bullying, through training and the production and dissemination of its policies, codes of practice and guidance; Have due regard to its obligations under relevant legislation, including the requirement to meet the Public Sector Equality Duties, ensure that its policies, codes of practice and guidance mirror the same, and reflect the provisions of new legislation; Whilst acknowledging that they are not legally binding, have regard to any Codes of Practice issued or adopted by the Equality and Human Rights Commission; Make this policy as well as all codes of practice and guidance, available to all staff and students; and Regularly review the terms of this policy and all associated codes of practice and guidance.

Allegations of harassment and bullying are covered by the College Policy and Procedure on Harassment which can be found on Weblearn.

Applicants for employment: should refer any concerns in writing to the Domestic Bursar in the first instance.

Members of staff: Allegations of harassment and bullying are covered by the College Policy and Procedure on Harassment and Bullying and as set out in the Employee Handbook.

The College reviews all of its policies on an annual basis.

 The characteristics protected by the Equality Act 2010 are: age, disability, gender reassignment, marital or civil partnership status (in employment), pregnancy and maternity, race, religion or belief (including lack of belief), sex and sexual orientation.[i]

Responsibilities

The Governing Body is responsible for securing compliance with the general and specific duties and for overseeing implementation of the policy.  It is the responsibility of the Governing Body and the major College Committees that report to it to provide mechanisms through which the College’s strategic objectives for equality and diversity can be delivered.

The Equality & Diversity Fellow and the President are responsible for providing leadership in the promotion and implementation of the policy.

The Equality Committee is a committee of the Governing Body of Corpus Christi College. It is responsible for the development, implementation, monitoring, prioritisation and review of policies, procedures and practice to support the College’s Equality Policy in relation to staff, students, visitors and others closely associated with the College.  It will meet each term or as required, and report to the Governing Body as to the effectiveness of the College’s equal opportunities policies and procedures.

College Officers and Heads of Department are responsible for the day-to-day implementation of the policy and delivery of the College’s strategic objectives for equality and diversity.

Scope

This policy applies to all members of the College community, including students and staff (including fellows, academic, academic-related and non-academic staff) whether permanent, temporary, casual, part-time or on fixed-term contracts, to job applicants, to student applicants, current and former students, to associate members and to visitors to the College.

All members of the College community are expected to act in accordance with this policy and to treat colleagues with respect at all times.

The College expects all members of the community to familiarise themselves with this policy and to behave in accordance with its principles by respecting equality of opportunity for all staff, students, applicants and visitors.

Complaints

The College is committed to protecting its members from any form of harassment or discriminatory behaviour and regards any breach of this policy by any employee(s) or student(s) as a serious matter to be dealt with through its agreed procedures which are set out below:

Applicants: for feedback on admissions decisions see: (https://www.ox.ac.uk/admissions/undergraduate/applying-to-oxford/decisions/complaints-and-appeals?wssl=1 ) or write to the Tutor for Admissions & Access (admissions@ccc.ox.ac.uk)

Students: for those who consider they have experienced or perceived improper discrimination or anything adverse to equality of opportunity should state their complaint or concern as appropriate to the Dean, Senior Tutor, Domestic Bursar or other College Officer.

Allegations of harassment and bullying are covered by the College Policy and Procedure on Harassment.

Applicants for employment: should refer any concerns in writing to the HR Director in the first instance.

Members of staff: Allegations of harassment and bullying are covered by the College Policy and Procedure on Harassment and Bullying and as set out in the Employee Handbook.


Reviewed: 2 February 2022

Equality Report 2017-18

Equality Report 2017-18

This report provides an overview of the College’s activities to promote equality and diversity during the period October 2017 and September 2018 (the academic year) and helps to fulfil its requirements under the Public Sector Equality Duty.

Introduction

Under the Equality Act (2010), public bodies, of which the College is one, have both general and specific equality duties.

The general duties are to have due regard in decision making of the need to:

1.      Eliminate discrimination, harassment, victimisation or any other prohibited conduct;

2.      Advance equality of opportunity between persons who share a relevant protected characteristic and those who do not, by[1]

a)      Removing or minimising disadvantages suffered by people with various protected characteristics

b)      Taking steps to meet the needs of people with a relevant protected characteristic where they are different from the needs of other people

c)      Encourage people with a relevant protected characteristic to participate in public life or other activities where their participation is low.

3.      Foster good relations between people who share a relevant protected characteristic and those who do not, by

a)      Tackling prejudice, and

b)      Promoting understanding between people from different groups.

The specific duties are:

1.      To publish relevant, proportionate information showing compliance with the Equality Duty by 31st January 2012, and subsequently at intervals no greater than one year from the last publication.

2.      To prepare and publish at least one specific and measurable objective that the College thinks it should achieve to meet any of the three aims of the equality duty by 6th April 2012 and at subsequent intervals no greater than four years.

This report satisfies the College’s first specific duty as noted above.

Responsibility

The Equality Committee is responsible for overseeing all matters of equality within the College.  It meets once a term and reports to the Governing Body, the authority which has ultimate responsibility for ensuring the equality duty is met.  The Committee reviews the College’s Equality Policy on an annual basis.

The Equality Committee membership comprises of the President (Chair), Equality & Diversity Fellow, Senior Tutor, Bursar, Domestic Bursar, Tutor for Admissions, Tutor for Graduates, Dean, Chaplain, Welfare Officer, a JCR representative, an MCR representative and a co-opted member of staff.

The remit of the Equality Committee is to have oversight of the equality and diversity of the College and in particular  to:

· Consider all matters affecting the equality and diversity of the College as a community;

· Gather and review evidence from all sections of the College community relating to its diversity and on its approaches to promoting equality, identifying common trends or problems;

· Receive an annual report on the diversity of the College with a view to identifying common trends and problems;

· Review, from time to time, policy documents produced by the University or Conference of Colleges in matters of equality and diversity, and bring these to the attention of the Governing Body;

· Review the portions of the College Rules dealing with matters of equality and diversity annually, to ensure they remain appropriate and up-to-date;

· Review the policies and practices of the College regularly, to ensure that they are compliant with the relevant legislation on such equality and diversity matters;

· Consider any other matters that shall arise from time to time in the areas of equality and diversity, including matters of behaviour, such as bullying and harassment; and

· Generate and prioritise potential actions to promote equality and diversity and make recommendations to the Governing Body on equality and diversity matters.

Equality Objectives

Governing Body approved the following objectives in line with its Public Sector Equality Duty in June 2017; they will be reviewed at least every 4 years.

· Raise awareness of unconscious bias and ensure all tutors attend unconscious bias training.[2]

· Update the College’s Equality Policy, publish and raise its profile both within and outside the College.

· Pursue opportunities to proactively advance racial equality within the College.

78% of all Fellows have undertaken implicit bias training; 92% of those Fellows who are Tutors have undertaken the training.

90% of support staff (ie non-academic staff) have undertaken equality and diversity training.

Review of 2017-2018

There has been increased awareness of equality and diversity issues across the College; specific examples of action taken which demonstrate this include:

General

· Appointment of an Equality and Diversity Fellow who is a Fellow of the college and a member of the Governing Body.  Their remit is

- to progress the College’s equality objectives;

- to advocate on equality and diversity matters including working with student representatives to provide safe spaces for the expression of equality issues;

- to provide avenues of communication and resolution of equality issues;

- to represent the College at the Conference of Colleges Equality Forum;

- to represent the College at University Committees where equality and/or diversity matters are being discussed;

- to maintain awareness of the University’s equality work and

- to act as the College’s Public Sector Equality Duty Lead.

· Delivery of equality and diversity training to non-academic staff.

· The requirement that all Fellows undertake the University provided implicit bias training (formerly unconscious bias training).  Completion and certification of the course is logged.

- Publication of the College’s Gender Pay Gap report.

· A gender questionnaire was circulated to all students and Fellows of the College; focus groups then met to discuss the results of the questionnaires and reported back to the Equality Committee.

· Student representation on the Equality Committee and at other relevant College Committee meetings.

· Extension of a junior research fellowship to compensate for absence whilst on maternity leave.

· Flexible working for non-academic members of staff to enable working school terms only and the ability to cover childcare responsibilities.

· The collection of equal opportunity monitoring forms from applicants for all vacancies to enable data analysis.

Student specific support and/or activity

· Continued support and reasonable adjustments made (with the assistance of the University’s Disability Advisory Service -DAS) to students with Specific Learning Difficulties (SpLD) including extended library book loans and exam adjustments and to other students registered with the DAS for whom a Student Support Plan is received.

· Flying of the Pride flag during the month of February;

· Accommodation of special dietary requirements for religious or health reasons;

· A tri-college initiative (with Merton and Oriel colleges) to share equality events and provide a budget for students to apply for funding to host equality and diversity events within each college;

· Some of the JCR peer supporters have attended training as Peers of Colour and Rainbow Peers

· The JCR Equality Committee comprises the Equal Opps President, an LGBTQ+ Rep, Women’s Rep, Disabilities Officer, BME Officer, Access Officer and the Mental Health Rep.

· The JCR seminar series ‘Corpus Converses’ hosted a symposium on Race and Admissions to Oxford with discussion focussing on the admissions experience and process for students of colour.

· The JCR run a Race Workshop, Disability Workshop and a Sexual Consent Workshop during freshers’ week.

Admissions and outreach activity

· Publication of the College’s inaugural Outreach Report.  Amongst many points of note some key points include 61% of engagement is with female students and 28% is with BAME students (of whom 4% were Black British).  Moving forward this publication will be produced on an annual basis.

·Reasonable adjustments made for admissions candidates with a known disability/SpLD.

28 March 2019

 Protected characteristics are: age, disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex and sexual orientation.  Marriage and civil partnership are protected in relation to eliminating discrimination in employment.[1]

 Now known as implicit bias[2]

Failure to meet admissions conditions Policy

Aim

To ensure that all candidates who fail to meet the conditions of their offer are treated equally and fairly.

Policy

The College will make a decision on whether a candidate has satisfied their conditional offer upon the University’s receipt of the results (A-levels, Cambridge Pre-U) in August. For other qualifications, a decision may be taken at the time of publication or, in the case of failed conditions, may be postponed until August, in order to consider the implications of open offer schemes and missed offers across the department/faculty.

For candidates who meet the conditions of their offer a place will be guaranteed. For candidates who fail to meet their conditional offer the recommendation is for the candidate to be rejected. If there are strong mitigating circumstances, a decision to uphold the offer can only be made after a discussion between the relevant subject tutors, the Tutor for Admissions and, where necessary, the subject Admissions Coordinator.  The discussion should consider the candidate’s application and the details of the mitigating circumstances. In line with publically available university guidance, mitigating circumstances need to be submitted prior to the receipt of the candidate’s examination results and the College will not reconsider information that has already been considered by an Examination Board. A decision to uphold an offer must follow the terms of any open offer scheme operated by the subject.  

If the College is notified after 31st August that the condition has been met following a remark, it is at the College’s discretion whether or not to accept a candidate as a result of a remark. If the College wishes to accept the candidate, a decision should be taken to either offer a place for that academic year (depending on time constraints) or to guarantee a deferred place for the following academic year.

If the College is notified before 31st August that the condition has been met following a remark the College is obliged to uphold the offer for that academic year. Candidates should therefore be encouraged to request a priority remark.

  • It is recommended that wherever possible decisions are made prior to the day candidates receive their results. However, with more difficult decisions, a final decision may occasionally be postponed until this day in order for the College Office to request from the school a record of the candidate’s breakdown of marks.

For candidates who appeal against their results to their respective exam board(s) and as a consequence of a successful appeal are awarded results that would have satisfied their original conditional offer, the following will apply, as per advice from UCAS:

If the College is notified before 31st August that the condition has been met following a remark the College is obliged to uphold the offer for that academic year. Candidates should therefore be encouraged to request a priority remark.
If the College is notified after 31st August that the condition has been met following a remark, it is at the College’s discretion whether or not to accept a candidate as a result of a remark. If the College wishes to accept the candidate, a decision should be taken to either offer a place for that academic year (depending on time constraints) or to guarantee a deferred place for the following academic year.

Reviewed: 7 June 2023

Freedom of Speech and Events Policy

Aim

Free speech is the lifeblood of a university.  It enables the pursuit of knowledge. It helps us approach truth.  It allows students, teachers and researchers to become better acquainted with the variety of beliefs, theories and opinions in the world.  Recognising the vital importance of free expression for the life of the mind, a university may make rules concerning the conduct of debate but should never prevent speech that is lawful.  

Inevitably, this will mean that members of the College are confronted with views that some find unsettling, extreme or offensive.  The College must therefore foster freedom of expression within a framework of robust civility.  Not all theories deserve equal respect.  A university values expertise and intellectual achievement as well as openness.  But, within the bounds set by law, all voices or views which any member of our community considers relevant should be given the chance of a hearing.  Wherever possible, they should also be exposed to evidence, questioning and argument.  As an integral part of this commitment to freedom of expression, we will take steps to ensure that all such exchanges happen peacefully.  With appropriate regulation of the time, place and manner of events, neither speakers nor listeners should have any reasonable grounds to feel intimidated or censored.

It is this understanding of the central importance and specific roles of free speech in a university that underlies the detailed procedures of Corpus Christi College, adopted on 15 June 2016 and laid out below.  These procedures also constitute the College’s compliance with the terms of section 43 of the Education (No2) Act, 1986.

In the procedures that follow, ‘Key Individuals’ are those who have received PREVENT training, viz. the Vice-President (PREVENT lead), the Senior Tutor, the Tutor for Graduates, the Dean, the Domestic Bursar, the Chaplain, the Dean of Welfare and the Academic Registrar.

Policy

1. College rooms may normally be booked for speaker meetings or other events according to the following procedures:

· Junior members and all others apart from fellows who wish to organise events on College premises (or events held elsewhere which are College-funded, affiliated or branded) must apply to the Domestic Bursar, using the existing forms (see Annexe 1, below) or via the email facility ‘room.bookings@ccc.ox.ac.uk’.   Applications will normally be handled according to the judgement of the Domestic Bursar, having in mind the principle of freedom of speech, the availability of facilities, and the peace and wellbeing of the College community.

·Fellows who wish to organise events on College premises (or events held elsewhere which are College-funded, affiliated or branded), and any lecturer of the College, or other approved person acting as a tutor for the College, who wishes to organise teaching activity according to what is specified in the curriculum and/or agreed with the Senior Tutor, may use the email facility ‘room.bookings@ccc.ox.ac.uk’ or consult the Domestic Bursar directly.  In general, fellows and lecturers are responsible for determining whether a risk assessment is necessary and for conducting their own risk assessments. 

·Conference organisers and any other persons hosting events on College premises must follow the procedures that are set down for them by the Domestic Bursar and act in accordance with the College’s standard booking terms and conditions, which are available on our web-site (http://www.ccc.ox.ac.uk/Terms-and-Conditions/)

2. Where the nature of a proposed meeting or event, the identity of a speaker or speakers, or some other factor gives rise to concern on the part of the organisers or any other member of the College, each such person is responsible for bringing their concern to the attention of the Domestic Bursar.  Members of the College must always report events when they consider that:

· the meeting or event may give rise to an environment in which people will experience, or could reasonably fear, discrimination, harassment, intimidation, verbal abuse or violence, particularly (but not exclusively) on account of their age, disability, gender identity, marriage or civil partnership, pregnancy, maternity, paternity, race, religion or belief, sex or sexuality;

· a proposed external speaker is a member of, or is likely to use the event to encourage support for, an organisation proscribed under the Terrorism Act, 2000 (listed at https://www.gov.uk/government/publications/proscribed-terror-groups-or-organisations--2), or that the event or meeting is likely to pose a risk of encouraging terrorism or of drawing people who attend into terrorism;

· the meeting or event is likely to pose a risk to the health and safety of those lawfully on the College’s premises; or that it may prompt a risk to public safety.

3. Any member of the College who is in any doubt about whether a given event or meeting is a cause for concern is under an obligation to consult the Domestic Bursar, who will consult at least two of the other Key Individuals and with them jointly determine whether to apply the procedures described in the following clauses.

4. Organisers of meetings or events which cause concern must supply details of the following to the Domestic Bursar:

· the time and date of the proposed meeting or event;

· the proposed location of the meeting or event;

· the names of the organisers (including the names and addresses of any organisers who are not members of the College);

· the name of the organisation making the arrangements;

· the name of any expected speaker(s) and whether or not they are members of the University;

· an overview of the meeting or event and any topics that may be covered;

· whether the event will be open to members of the public.

5. Information must be supplied at least seven working days in advance of the event (though the Domestic Bursar may, at his/her discretion, agree to receive information closer to the time of the event than this).  Having consulted at least two of the other Key Individuals, the Domestic Bursar may cancel any meeting or event where the required information has not been provided seven working days in advance.

6. All decisions concerning meetings or events will be reached by the Domestic Bursar and at least two other Key Individuals following careful consideration of the evidence presented to them and the impact of the proposed event and the possible courses of action on the College’s legal duties under the Human Rights Act, the Education (No 2) Act and the Equality Act, to eliminate unlawful discrimination, to promote equality of opportunity, to protect freedom of speech within the law and to promote good relations between different groups.  Any actions taken will be limited to those that are, in the judgement of the Domestic Bursar and at least two other Key Individuals, reasonable, proportionate and necessary to ensure, as far as reasonably practicable, that events are directed to lawful purposes and do not cause a significant risk to the health and safety of those lawfully on the College’s premises or to the public.

7. The Domestic Bursar, acting in consultation with at least two other Key Individuals, has the power to postpone or relocate a meeting or impose conditions.  Such conditions may include, but are not limited to, a requirement: that tickets should be issued; that an adequate number of stewards should be provided; that the police should be consulted about the arrangements; and that the time and place of the meeting should be changed.  The cost of meeting the requirements and the responsibility for fulfilling them rest with the organisers.

 8. In the event that the Domestic Bursar, acting in consultation with at least two other Key Individuals, considers that the risks posed by the proposed meeting or event cannot reasonably be mitigated by conditions, s/he has the right to cancel the event.  The cost of cancellation rests with the organisers.

 9. The Domestic Bursar will communicate his/her decision to the organisers of the event as promptly as possible, and will set out reasons for the decision.

10. If an organiser is unhappy with the outcome of a decision of the Domestic Bursar, s/he may write to the President, setting out clear reasons for unhappiness with the decision and requesting a reconsideration of the decision.

11. The President will take advice from as many members of Governing Body as is practicable, excluding those involved in the original decision; s/he may also take advice from university legal officers.  S/he will then reach a decision on the appeal and communicate it as promptly as possible to the organisers, setting out reasons for his/her decision.

Reviewed: 9 November 2022

Fundraising - Vulnerable Persons Policy

Aim

Philanthropy should be a positive experience for everyone. Making a gift to Corpus Christi College is an important way that our donors can show support for issues that they care deeply about. Our fundraising efforts seek to establish and develop relationships with individuals around the world – both existing donors and potential new supporters – to engage them in the world-leading research and education offered by the College.

Corpus Christi College recognises that some of the people we engage with through our fundraising activity may be in a vulnerable circumstance, or may need additional support to make a decision. This policy sets out guidance for anyone involved in fundraising for the College, whether academics, staff, or fundraising volunteers. For the purposes of this document, the term ‘fundraiser’ refers to anyone engaged in any form of fundraising activity for Corpus Christi College, whether in-house or a third party.

Policy

Sector Guidance

The Fundraising Regulator’s Code of Fundraising practice states that:

- Fundraisers MUST take all reasonable steps to treat a donor fairly, enabling them to make an informed decision about any donation. This MUST include taking into account the needs of any potential donor who may be in a vulnerable circumstance or require additional care and support to make an informed decision.

- Fundraisers MUST NOT exploit the credulity, trust, lack of knowledge, apparent need for care and support or vulnerable circumstance of any donor at any point in time.

- Fundraisers MUST NOT take a donation if you know, or have good reason to believe, that a person lacks capacity to make a decision to donate, or is in vulnerable circumstances which mean they may not be able to make an informed decision. Among other things, you should consider:

  • any physical or mental-health condition the person may have; 
  • any disability the person may have; 
  • any learning difficulties the person may have;
  • whether the person is facing times of stress or anxiety (for example, following the death of a loved one or redundancy); 
  • whether a donation is likely to affect the person’s ability to sufficiently care for themselves or leave them in financial hardship;
  • how well the person can communicate and understand what they are being told;
  • whether the person is under the influence of alcohol or drugs; and 
  • the person’s age.

Corpus Christi College’s approach is also informed by the Institute of Fundraising’s ‘Treating Donors Fairly’ Guidance: https://ciof.org.uk/events-and-training/resources/treating-donors-fairly-2021.

Corpus Christi College’s Approach

Fundraisers for Corpus Christi College should respond to the needs of each individual donor, which will depend on the nature of the interaction and engagement. In all circumstances, Corpus Christi College expects those fundraising on its behalf to be alert to people who may be in a vulnerable circumstance and to treat those individuals with respect and care.

If the fundraiser has reasonable grounds for believing that a potential supporter lacks the capacity to make a decision, then a solicitation should not be made, nor should a donation be accepted.

If, after receiving a donation, Corpus Christi College receives evidence that the supporter lacked capacity to make the decision to donate, then the donation must be returned. The College will follow the guidance from the Institute of Fundraising and the Charity Commission in these cases.

If a fundraiser believes that an individual may be in a vulnerable circumstance or unable to make an informed decision, the fundraiser should politely end the interaction in such a way as to not cause distress. When ending fundraising activity, if there is the opportunity to do so, the fundraiser should check the individual’s preferences as to whether they would like to be contacted again in the future.

If a donor is found to be lacking capacity to make a decision, Corpus Christi College will put into place measures to ensure that donations are not solicited from them in the future. This will likely involve recording communication preferences in their alumni relations and fundraising database. When recording information, all fundraisers must be aware of their responsibilities under the Data Protection Act. Under no circumstances should fundraisers record any judgement or assessment about what they perceive an individual’s physical or mental condition to be.

If an individual voluntarily provides a written or verbal ‘personal declaration’ about their condition or circumstances, then provided that they have consented for Corpus Christi College to hold this data, it can be recorded on the database.

Sometimes a third party (e.g. a family member) may contact the College on behalf of a donor to communicate a request. For any financial matter, the College must be satisfied that the third party making the request is entitled to act on behalf of the individual. This is usually demonstrated through a written authority on behalf of the donor, or a power of attorney for the third party to administer the donor’s affairs. It is the third party’s responsibility to provide evidence of this entitlement. For some requests (for example, around communication preferences), the third party may not have such written authority, but provided that Corpus Christi College is satisfied that the individual is acting in the best interest of the supporter we will respond to these requests.

Fundraisers for Corpus Christi College will not approach alumni who are 80 years and over, unless they have an ongoing and formalised relationship i.e., they have a relationship with an assigned relationship manager within the Development Office or equivalent with a member of the College. 

Reviewed: 25 October 2023

Gender Pay Gap Reporting

Our voluntary completion of the Gender Pay Gap reporting process stands as testimony to this commitment and has allowed us to understand our organization and the pay differentials of our staff more completely.

Our mean average gender pay gap (females lower than males) is 22.1% (25.7% in 2021) which has narrowed somewhat versus last year but remains high.  The median average is 20.4% (14.3% in 2021).  The main cause of the differential remains at the most highly paid (top quartile) and recent hires should continue to reduce the gap.

Historically, our pay gap has been heavily influenced by a higher proportion of female staff occupying more junior and lower skill level roles and improving on this is an ongoing focus for the College.  We continue to make good progress in terms of senior roles occupied by females in recent years: of the eight senior management positions in the College, four are now occupied by females and a number of additional middle management roles previously held by males are now held by females. 

The quartile bands were achieved by ranking the male and female hourly rates from the lowest to the highest.  We then divided the list into four sections with an equal number of employees in each section.  If there were a number of employees on the same hourly rate of pay crossing two quartiles, we ensured the split between male and female was as even as possible.  We then applied the relevant calculations to each quartile to show the proportion of male and female employees.

The proportional representation in each quartile at the census date of April 2022 is as shown below:

Pay Proportion by Quartile (first figure = M; second figure = F)

Lower Lower Lower middle Lower middle Upper middle Upper middle Top Top
47.2% 52.8% 51.9% 48.1% 47.2% 52.8% 69.8% 30.2%

Reducing the Gap

Corpus Christi College acknowledges that the gap remains higher than we would like despite the progress we have made.  A number of measures have been put in place to address these issues of balance. There has been a detailed examination of gender pay across the same job types and categories to ensure that all genders are treated with equality within identical job categories. The College’s Diversity and Equality Fellow continues to consult with students and Fellows about how the College might continue to improve gender equality.  The College continues to provide Diversity and Unconscious Bias training for staff with a particular emphasis on staff involved in recruitment and the College pays close attention to the composition of appointment and remuneration panels so that they embody a gender balanced structure.  In 2023 we have recruited a Director of Human Resources (female) who will be tasked with ensuring that we continue to make progress in this area, demonstrating best practice in the recruitment process.  In addition, many of our academic staff hold joint appointments with departments that engage with the Athena SWAN initiative.  Corpus mirrors their equality and diversity focused actions in joint position recruitment which, along with our internal actions, indicates our ongoing commitment to tackling gender inequality. 

Harassment and Bullying Policy

Introduction

1. The College does not tolerate any form of harassment or victimisation and expects all members of the College community, its visitors and contractors, to treat each other with respect, courtesy and consideration.

2. The College is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all members of the College community are respected.

3. The aims of the College as reflected in this Policy are to:

a. Promote a positive environment in which people are treated fairly and with respect;

b. Make it clear that harassment is unacceptable and that all members of the College have a role to play in creating an environment free from harassment;

c. Provide a framework of support for staff and students who feel they have been subject to harassment; and

d. Provide a mechanism by which complaints can wherever possible be addressed in a timely way.

4. Senior Members within the College, such as the Dean, Dean of Welfare/Chaplain, Domestic Bursar, Tutor for Women, Tutor for Men, Tutor for Graduates, Harassment Advisor, Academic Registrar, and College Nurse, have formal responsibilities under this Policy and are expected to familiarise themselves with the Policy and Procedures on appointment. All senior members of the College have a duty to implement this Policy and to make every effort to ensure that harassment and victimisation do not occur in the areas for which they are responsible and that, if they do occur, any concerns are investigated promptly and effectively.  Junior Members should note that reporting an incident of harassment to another Junior Member does not constitute reporting it to the College authorities.

5. All members of the College community have the right to expect professional behaviour from others, and a corresponding responsibility to behave professionally towards others. All members of the College community have a personal responsibility for complying with this Policy and Procedure and must comply with and demonstrate active commitment to this Policy by:

a. Treating others with dignity and respect;

b. Discouraging any form of harassment by making it clear that such behaviour is unacceptable; and

c. Supporting any member of the College who feels they have been subject to harassment, including referring them to an appropriate Senior Member to make a formal complaint if appropriate.

6. This Policy and Procedures are designed to deal with harassment which occurs primarily within the environment of one or more colleges. Incidents of harassment that occur outside the college environment and/or solely within the University environment will normally be dealt with under the appropriate University procedure. If there is doubt as to whether the college or University procedure applies, you are advised to seek advice from the relevant college officers described in this Procedure, the Director of Student Welfare and Support Services or the University’s Harassment Line.

7. This Policy and Procedures should be read alongside other Corpus Christi College policies and procedures, including the College Rules.

8. Any member of the College community who feels they have been subject to harassment can also contact the University Harassment Advisory Service, or their local Harassment Advisor, for support. The Service is also available to those against whom an allegation of harassment has been made. Other sources of help and advice can be found on the University website.

Definitions

9.  A person subjects another to harassment where they engage in unwanted and unwarranted conduct which has the purpose or effect of:

•    violating another person’s dignity, or
•    creating an intimidating, hostile, degrading, humiliating or offensive environment for another person. See Statute XI: University Discipline
 
The recipient does not need to have explicitly stated that the behaviour was unwanted.

10. Freedom of speech and academic freedom are protected by law though these rights must be exercised within the law. Vigorous academic debate will not amount to harassment when it is conducted respectfully and without violating the dignity of others or creating an intimidating, hostile, degrading, humiliating or offensive environment for them.

11. Bullying is a form of harassment and may be characterised as offensive, intimidating, malicious or insulting behaviour, or misuse of power through means intended to undermine, humiliate, denigrate or injure the recipient.

12. The College seeks to protect any member of the College community from victimisation, which is a form of misconduct which may itself result in a disciplinary process. The College will regard as victimisation any instance where a person is subjected to detrimental treatment because they have, in good faith:
a)    made an allegation of harassment, or
b)    indicated an intention to make such an allegation, or
c)    assisted or supported another person in bringing forward such an allegation, or
d)    participated in an investigation of a complaint, or
e)    participated in any disciplinary hearing arising from an investigation, or
f)    taken any other steps in connection with this Policy and Procedure, or
g)    is suspected of having done so.

Behaviours

13. Harassment may involve repeated forms of unwanted and unwarranted behaviour, but a one-off incident can also amount to harassment.

14. The intentions of the alleged harasser are not always determinative of whether harassment has taken place. The perception of the complainant and the extent to which that perception is in all the circumstances reasonable will also be relevant.

15. Being under the influence of alcohol, drugs or otherwise intoxicated is not an excuse for harassment.

16. Harassment can take a variety of forms:
a)    Through individual behaviour
•    face to face, either verbally or physically
•    through other forms of communication, including but not limited to, written communications and communications via any form of electronic media or mobile communications device: such behaviour may also amount to a breach of the College’s regulations relating to the use of Information Technology Facilities (see the College Rules Section 4.5)
•    directly to the person concerned, or to a third party
b)    Through a prevailing workplace or study environment which creates a culture which tolerates harassment or bullying, for example the telling of homophobic or racist jokes.

17. Examples of behaviour which may amount to harassment under this Policy include (but are not limited to) the following:

a)    unwanted physical contact, ranging from an invasion of space to an assault, including all forms of sexual harassment, including:
•    inappropriate body language
•    sexually explicit remarks or innuendoes
•    unwanted sexual advances and touching

b)    offensive comments or body language, including insults, jokes or gestures and malicious rumours, open hostility, verbal or physical threats: these include all forms of harassment and abuse on the grounds of disability, race or sexual orientation
c)    insulting, abusive, embarrassing or patronising behaviour or comments
d)    humiliating, intimidating, and/or demeaning criticism
e)    persistently shouting at, insulting, threatening, disparaging or intimidating an individual
f)    constantly criticising an individual without providing constructive support to address any performance concerns
g)    persistently overloading an individual with work that they cannot reasonably be expected to complete
h)    posting offensive comments on electronic media, including using mobile communication devices
i)    threatening to disclose, or disclosing, a person’s sexuality or disability to others without their permission
j)    deliberately using the wrong name or pronoun in relation to a transgender person, or persistently referring to their gender identity history
k)    isolation from normal work or study place, conversations, or social events
l)    publishing, circulating or displaying pornographic, racist, homophobic, sexually suggestive or otherwise offensive pictures or other materials.

18. Stalking may also be a form of harassment and may be characterised by any of the following repeated and unwanted behaviours:

a)    Following a person;
b)    Contacting, or attempting to contact, a person by any means;
c)    Publishing any statement or other material –
•    Relating or purporting to relate to a person, or
•    Purporting to originate from a person;
d)    Monitoring the use by a person of the internet, email or any other form of electronic communication;
e)    Loitering in any place (whether public or private);
f)    Interfering with any property in the possession of a person;
g)    Watching or spying on a person including through the use of CCTV or electronic surveillance.

Application of the Policy

19. Harassment is a serious offence. Any member of the College community who feels they have been subject to harassment can make a complaint via the appropriate Procedure: see Annexe A for the Procedure in relation to complaints about staff; and Annexe B for the Procedure in relation to complaints about students.

20. When a criminal offence may have been committed, the relevant harassment Procedure may not be appropriate. These cases will include, but not be limited to, serious assault or threat of serious assault. Student members can seek advice from Harassment Advisors, the Dean, the Dean of Welfare, the University Director of Student Welfare and Support Services and/or approach the Police directly; and staff members can seek advice from Harassment Advisors or the Domestic Bursar and/or approach the Police directly. Further guidance on dealing with cases of sexual assault or sexual violence is available from the University at Guidance for staff on handling cases of sexual assault or sexual violence.

21. Incidents of harassment that occur outside of the college environment and within the University environment will normally be dealt with under the appropriate University procedure

22. If a complainant is deemed to have known or to have reasonably been expected to know that a complaint was unfounded, the allegation of harassment may be judged to be vexatious or malicious, and disciplinary action may be taken against them. No action will be taken if a complaint which proves to be unfounded is judged to have been made in good faith.

23. All parties involved in a complaint (including any witnesses who may be interviewed as part of any investigation, or trade union representatives supporting any of the parties) should maintain the confidentiality of the process. Those involved in advising complainants should, where possible, seek the consent of the individual for the onward disclosure of relevant information to those with a clear need to know. Where such consent is not forthcoming, the person entrusted with the information should make it clear that, in exceptional circumstances, it may be necessary to disclose the information, taking account of the duty of care which may be owed to the individual and/or others.

24. This Policy and Procedure may be found on the College website or is available in hard copy from the College Office. Copies in alternative formats are available on request.  
25. This Policy and Procedure will be subject to regular review by the Welfare Policy Committee.

Reviewed: 15 June 2016

Health & Safety Policy

The Health & Safety Policy can be found here.

Reviewed: May 2021

JRF Policy

Aim

This note states the procedures to be followed to establish, fund, recruit, select and review Junior Research Fellow (JRF) posts.

Policy

The College aims to encourage the next generation of academics, nurturing their talents and supporting their research by appointing them to fixed term non-stipendiary or stipendiary Fellowships. Junior Research Fellowships are available to early career researchers who are close to completing their doctorate or have obtained it in the last two years at the time of appointment. JRFs are appointed for up to three years and are non-renewable. Non-stipendiary JRFs must hold an appointment within an Oxford Faculty/Department and their Fellowship is co-terminous with their University appointment.

JRFs can provide important support for the undergraduate and graduate teaching within the College and the College encourages such engagement as part of their career development. Stipendiary JRFs may have a requirement to be involved in undergraduate teaching, admissions and outreach and/or to act as a college graduate advisor.

The number of JRFs and RFs at any one time should not normally exceed 12.  The number and subject spread of JRFs and RFs will be reviewed annually, and proposals for future appointments will be considered annually in Hilary Term by Academic Committee.

Administration of JRFs will be managed from the College Office. 

Allowances

JRFs will be members of the SCR and are entitled to free lunch and dinner at the Common Table when the kitchens are open. JRFs will receive the Hospitality Authority and can claim Research Expenses and Book Expenses. Allowance and expenses levels are the same as those provided to Official Fellows of the College and will be reviewed annually by the Remuneration Committee. JRFs are eligible to apply for funding through the Small Grant Research Fund. Stipendiary JRFs are eligible to join the College’s Private Health Insurance scheme. Living accommodation will not be provided to JRFs except in exceptional circumstances. Office space will be provided for stipendiary JRFs. Office space cannot be guaranteed for non-stipendiary JRFs and will not be provided to those with Faculty or Departmental provision.

Process – appointment of a non-Stipendiary JRF[1]

Key stages in the process are:

Advertise in late Hilary Term Review of applications by relevant Fellows in early Trinity Term.  Consideration and final selection of JRFs to be made by Academic Committee in 7th week of Trinity Term.

Criteria

Individually outstanding
Preference may be given to those who have been awarded independent funding (ie not part of a larger faculty grant)
Take into consideration the subject spread
Strength of Fellow recommendation

Process – appointment of a stipendiary JRF

Requests for new stipendiary JRFs should use the standard form.  Key stages in the process are:

Proposal.  A brief narrative statement of the need, outline of the supervisory arrangements, work location, support needs and details of the desired skill set.  Submitted by the sponsor to the Academic Registrar. 

Costing/budgetary provision.  College Accountant estimates total cost.

Ratification.  Academic Committee and Governing Body sanction further work and need.

Funding.  Where funding is contingent on philanthropic support the Development Office or College Accountant will confirm funding is in place fully, or at the 40% of the required funding level ‘watermark’ with a high assurance of the remaining 60% being raised, before initiating recruitment.

Recruitment.  Advertise role, recruit and appoint.

Review.  An annual review of JRFs will take place at Academic Committee in Michaelmas Term

Reviewed: 14 June 2023

Library Membership and Access Policy

Aim

The primary aim of Corpus Library is to support the current members of the college in their learning, teaching and research. As the intellectual heart of the college, it also aims to preserve its historic collections, and to make them available to the wider scholarly community. Reader spaces are limited and its resources (including staffing) are finite, so naturally there have to be restrictions as to what facilities we can offer various individuals and groups outside our core membership.

Policy

Corpus Library is available to all current members of the College (i.e. junior members, senior members and staff), and is usually accessible 24 hours a day on a reference basis1. It is also available to those with formal connections to the College e.g. visiting fellows, JRFs, emeritus and honorary fellows, lecturers, staff, research associates, visiting and exchange students, associate students of the college, members of the Classics Centre and groups such as the affiliated Stanford students. All authorised members should have appropriate Salto cards or fobs to access the Library.

Not all members may have borrowing rights. We have to balance the various demands on resources, and be able to recall and recover books on loan. This is to ensure that the needs of the current students remain the primary focus of the library service. Details of the various memberships can be seen in the table below.

Others with a connection to the College can apply to the Librarian for permission to have temporary membership of the Library on a read-only basis (i.e. they may not borrow any material). These include former fellows and old members. Such requests are considered on a case by case basis. Those requesting membership must be of good character, and be in good standing with the College. Requests will be balanced against the need to ensure that stock and reader spaces remain available for current members. (E.g. old members or former fellows staying in college and wanting access for a few days (or for longer stretches in vacations) are likely to be approved, but old members resident in Oxford and requesting on-going access are likely to be referred to the Bodleian Libraries.) Requests for on-going membership will be referred to the Fellow Librarian. Possession of SCR membership alone is not a sufficient criterion for membership of the Library.

Old members are welcome to make brief visits to the Library with family and friends, either by telephoning from the Lodge or by arranging access in advance. Current members may also provide brief tours to colleagues, friends and family. Permission should be sought in advance from library staff.

Those who are not members of the college (including members of Oxford University) may apply in advance for an appointment to consult specific items from the modern collection; items will be collected in advance and readers will be supervised (items may not be borrowed). Requests for items available in the Bodleian Libraries will be referred elsewhere. Appointments are dependent on staff availability, and the condition of the item requested. Requests for on-going access may be made to the Fellow Librarian. Pressures on space and collections, as well as security concerns given the uninvigilated nature of the library, mean that such requests are unlikely to be approved.

Anyone (including current members) who wishes to consult the special collections (archives, manuscripts, and early printed books) must follow the procedures detailed on the Library web pages; enquirers may be referred to surrogates (e.g. digital images, microfilms) where these exist.

Reviewed: 2 November 2023

Outreach Policy

Aim

To set out a framework within which the College’s outreach activities.

Policy

In order to support applications from suitable candidates from all backgrounds, particularly those that are under-represented, and to increase awareness and engagement with higher education, the College shall engage in a variety of outreach activities and initiatives for both pre-16 and post-16 students and their schools and colleges.  This shall include visits from schools to the College, outbound visits to schools, virtual engagement online and involvement in collaborative projects. Special focus shall be given to the regional outreach areas in which the College has an established presence (the local authorities of Manchester, Oldham, Stockport, Salford, Trafford and Tameside), and existing regional projects. Whenever possible the College should work alongside other colleges, and within initiatives co-ordinated by the University, for example through the development of Oxford Regional Consortia.  Discipline specific initiatives, shall be continued and extended, and involvement by subject tutors, and Corpus students encouraged.  An important area for future outreach is the College’s online and social media presence, the development of which will be a matter of focus.

Reviewed: 4 October 2023

Privacy Policy

Aim

Corpus Christi College, Oxford University is committed to protecting and respecting your privacy. This policy (together with any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

The website hosted at http://www.ccc.ox.ac.uk/ is owned and operated by Corpus Christi College.

Policy

Information we may collect from you:

We may collect personal information from you in the following ways:

When you make a phone call or send an e-mail to seek information about our courses; Recruitment and employment; You have used our services of any type; Through our use of the Cookies on our website (please see the Cookies section below); Through your request for publications and other marketing materials; Through your request for information about our open days and related topics and events; Through your registration for events; Through your contacting us with enquiries and comments; Through completing our admissions process; Through course enrolment; If you have made a donation to us.

Where we store your personal data:

The data that we collect from you will be processed and stored at our properties within Oxford, UK.  Information pertaining to alumni and supports of the College is hosted on secure servers off-site but within the EEA .  It may also be processed by persons operating in the EEA who work for us or an organisation we have instructed. If we do send your personal data outside the EEA we will take steps to ensure that the recipient implements appropriate measures to protect your information.

Uses made of the information:

We also process data pertaining to our alumni and supporters of the college. If you wish to find out further information about what we collect and how we use Development information please see our Privacy Notice for Development and Alumni Relations.

If you take one of the steps mentioned above, we may collect and process personal information about you such as:

Your name, address, email address and other contact information; Protected characteristics; Records of your correspondence with us, if you have contacted us; Any circumstantial information you voluntarily provide to us to support a mitigating circumstances application which may include but is not limited to health information such as medical evidence, supporting evidence that you are in bereavement. This information may vary depending on the nature of your mitigating circumstances ; Interests based on Cookies; Details of your visit to the website; Multimedia files such as photographs and video footage if required for the course; Information about your service user experiences and Any other information provided to us when you contacted us to enrol on our courses or such as age, disability, information as to why you would like to do this course and details of your qualifications.

We will process any of your personal data, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons: to provide you with the services you have requested; to comply with applicable laws and regulations; for administrative purposes; to assess enquiries; and to provide you with information about us and our services.  We use data that is shared with us, together with publicly available information and recommendations from staff and supporters, to identify individuals whom we believe may have the interest and financial capacity to make a gift.  If, at any time, you do not wish to receive further information about us and our services, contact us at college.office@ccc.ox.ac.uk.  Alumni should contact the Development Office (development.office@ccc.ox.ac.uk) if they wish to remove their data.

How long we keep your information:

We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation).

In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it.

Disclosure of your information:

We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements; or to protect the rights, property, or safety of Corpus Christi College, or others. This includes exchanging information with other organisations for the purposes of safeguarding or other statutory regulations we have to comply with.

Sharing your information:

There are times when we have to report to our partners and regulators or other relevant bodies how we have used our funds/budgets and in those circumstances, we will report your information either aggregately or anonymously or, in an identifiable format but with your permission.

We may share your information according to operational and business needs with relevant third parties with legitimate justifications. If you register on a course run by Corpus Christi which is  validated or accredited by and/or in partnership with another institution or organisation such as Oxford University or any of our other partners; your data will be shared with that institution for operational purposes. If you need further information in this regard, please contact us on college.office@ccc.ox.ac.uk and we will assist you further.

Your Rights:

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise the right at any time by contacting us at college.office@ccc.ox.ac.uk.

Modifying or removing your information:

You have the right to withdraw any consent given with respect to our use of your personal data. Furthermore, you have the right to request the modification or deletion of your personal data in the event it is incorrect or processed without your consent.

To modify your personal data, or to completely opt-out of Corpus Christi using your personal data, please contact us via college.office@ccc.ox.ac.uk.

Accessing your data:

In line with your ‘Right to Access’ your personal information, you can always request to see a copy of the personal information we hold on you by contacting us via dpo@ccc.ox.ac.uk

Once we confirm your identity, we will supply you with a copy of personal requested we hold on you within 30 days.

Cookies:

Corpus Christi’s website uses cookies to record visits to the website. This helps us to improve the website and provide you with a good experience when you browse the website.

Please see our Cookies Policy for more information.

Changes to this privacy policy:

This privacy policy was last updated on 27th July 2018. Corpus Christi reserves the right to vary this privacy policy from time to time. Such variations become effective on posting on this website. Your subsequent use of this website or submission of personal information to will be deemed to signify your acceptance to the variations.

Contact:

Questions, comments and requests regarding this privacy policy should be addressed to college.office@ccc.ox.ac.uk.

We hope that you will not ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to dpo@ccc.ox.ac.uk and to dataprotection@clearcomm.org. We will look into and respond to any complaints we receive.

You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner's Office (“ICO”). For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns

If you need further information about Corpus Christi and how we manage your personal data please visit:

Our Cookies Policy
Our Alumni Privacy Policy Statement
Contact us page where you can contact to enquire about our Fair Processing Notices/Privacy Statements

For more information contact our Academic Registrar at college.office@ccc.ox.ac.uk

Reviewed: 27 July 2018

Research Associates Policy

Aim

This note states the procedures to be followed to select and review Research Associate (RA) positions.

Policy

The College aims to encourage the next generation of academics, nurturing their talents and supporting their research by appointing them to fixed term non-stipendiary Research Associate positions. Association is available to research assistants, post-doctoral researchers and departmental lecturers from within the University who do not have any college affiliation. Research Associates are appointed for one year and can be renewed for one further year.  The scheme is not advertised externally; Fellows may propose candidates to Academic Committee via the Senior Tutor.

Proposed candidates will be assessed according to the following criteria: research ability and subject-fit (especially if linked to a group or project of the Fellow nominating them), subject spread, and gender balance.  Research Associates will have no formal responsibilities to the College.

The number of Research Associates at any one time should not normally exceed 8.  The number and subject spread of Research Associates will be reviewed by Academic Committee annually in Michaelmas Term at the same time as proposals for future appointments.

Research Associates will be bound by College Rules and Policies.

Administration of Research Associates will be managed from the College Office. 

Benefits

RAs will be members of the SCR and entitled to one free lunch and one free dinner at the Common Table when the kitchens are open. Neither office space or living accommodation will be provided to RAs.

Process – appointment of Research Associates

Key stages in the process are:

Circulate Fellows during the Long Vacation seeking nominations. Review of nominations by Academic Committee in 0th week of Michaelmas Term.

Process – reappointment of Research Associates

Key stages in the process are:

Circulate Fellows during the Long Vacation to find out if they wish to recommend renewal of the Research Associates association. Review of the recommendations by Academic Committee in 0th week of Michaelmas Term.

Process – end of appointment

At the end of the appointment the Research Associate and the Fellow who nominated them are required to write a report on the benefits of the Research Associate’s association with the College.

Reviewed October 2022

Research Fellow Policy

Aim
This note states the procedures to be followed to recruit, select and review Research Fellow (RF) posts including the Medical Research Fellow.

Policy
The College aims to encourage the next generation of academics, nurturing their talents and supporting their research by appointing them to fixed term non-stipendiary or stipendiary Fellowships. Research Fellowships are non-stipendiary and are available to early and mid-career researchers who hold an established position within the University or are the holder of significant funding, e.g. a Leverhulme Early Career Research Fellowship associated with the University. RFs are appointed for three years, and their Fellowship can be renewed for up to a further three years. The Fellowship is co-terminous with the Fellow’s University appointment or funding.

RFs can provide important support for the undergraduate and graduate teaching within the College and the College encourages such engagement as part of their career development.

The number of JRFs and RFs at any one time should not normally exceed 10.  The number and subject spread of JRFs and RFs will be reviewed annually, and proposals for future appointments will be considered annually in Michaelmas Term by Academic Committee. 

Administration of RFs will be managed from the College Office.  

Allowances 
•    RFs will be members of the SCR and are entitled to free lunch and dinner at the Common Table when the kitchens are open.
•    RFs will receive the Hospitality Authority and can claim Research Expenses for their initial appointment; should their Fellowship be renewed they will only receive the Hospitality Authority.
•    Allowance and expenses levels are the same as those provided to Official Fellows of the College and will be reviewed annually by the Remuneration Committee.
•    RFs are eligible to apply for funding through the Small Grant Research Fund.
•    Living accommodation will not be provided to RFs.
•    Office space will not be provided to RFs.  

Process – appointment of an RF
Key stages in the process are:
•    Recruitment.  Action to publicise role, recruit and appoint.
•    Recommendation/Proposal. A Fellow of the College can propose to the Academic Committee and then to the Governing Body the election of a Research Fellow.

Process – re-appointment of an RF
Key stages in the process are:
•    Review.  RF required to write a report on their research over the period of their Fellowship.  A small group consisting of the President and two Fellows in relevant subjects will meet with the RF to discuss their report and research progress.
•    Renewal. Subject to a satisfactory review the RF can be renewed for up to three further years, or, in exceptional circumstances could be recommended to the Academic Committee for election as an SRF 
 

Created: 23 October 2019

Safeguarding Policy

A copy of the Safeguarding Policy can be found here.

Reviewed June 2023

 

Student Transfer Policy

Aim

To explain how transfer requests to the College will be dealt with.  The College will only consider requests in exceptional circumstances, and will require completion of a formal admission process before any decision can be made.

Policy

We do not accept undergraduate or graduate students on taught courses who wish to transfer during their course from institutions outside of the University of Oxford.  However, such students are welcome to apply for a place at the start of a course during the normal gathered field of applicants for that course.

We will only consider applications from graduate students on research courses who wish to transfer during their course from institutions outside of the University of Oxford if their research supervisor is, or will be, a member of the University.

We will only consider applications from undergraduate or graduate students on taught courses who wish to transfer during their course from another Oxford College to Corpus if their current College does not normally offer the subject that they are, or will be, studying.  The normal expectation will be that the Senior Tutor or Tutor for Graduates at the student's current college will contact their relevant counterpart in Corpus regarding the possibility of a transfer on the grounds that the current college is unable to provide suitable welfare and/or academic support to the student.

We do not normally accept graduate students on research courses who wish to transfer during their course from another Oxford College to Corpus except for specific reasons such as receipt of a College award or scholarship.

Reviewed: January 2024

Undergraduate Interviews Policy

Aim

To ensure all candidates are treated equally during the admissions process.

Policy

The College should adhere to the University’s policy for interview arrangements for candidates: https://www.ox.ac.uk/admissions/undergraduate/applying-to-oxford/guide/interviews

All tutors and other persons involved with the Undergraduate Admissions process are required to take an online course assessed on the Canvas platform. It is the responsibility of the Lead Tutor in each subject to ensure this happens. No single interviewer interviews should take place. The second person could be either a second interviewer or a passive observer/note taker. 

If shortlisted for an interview, all candidates for all subjects must attend interviews online via Teams. No other video conferencing software will be used. Any additional technology required depends on the course applicants are being interviewed for. Technology requirements have been divided into three tiers; tier one involving the least technology and tier three with the most. No candidate or their school will be expected to purchase a touchscreen device in order to participate in their interviews. Where necessary, for tier three subjects, candidates should inform the college to discuss further arrangements. Testing the setup of technology in advance of interviews is recommended.

Candidates from the UK will have their interviews scheduled between 8:45am and 5:30pm. Overseas candidates will have their interviews scheduled no earlier than 7:30am and no later than 10pm (in their home time zone). Candidates unable to attend their interview must inform the college as soon as possible. Candidates must be aware that rescheduling interviews is not guaranteed. Candidates must follow the code of conduct, which states that candidates agree to:

  • not share in any form the content of interviews with others and including but not limited to candidates or teachers at my school/college or at any another school/college. This includes discussing the content of interviews verbally, as well as disseminating any materials shared in advance of or during interviews (e.g. documents, images, etc.)
  • not to research online any materials shared with me as part of a pre-interview task (unless explicitly permitted to do so by the interviewers)
  • not to use any assistive technology (including artificial intelligence) beyond that required for my subject during my interviews (unless explicitly permitted to do so, for example as a reasonable adjustment for a disability)
  • not to record interviews (in either audio or video format), or to permit others (including but not limited to teachers, family members, etc.) to record interviews
  • take part in the interview myself and not to ask or allow anyone else to impersonate my identity fraudulently
  • not to ask or allow anyone else to observe the interview.

The College will notify candidates of an interview in accordance with the University’s timetable policy: https://www.ox.ac.uk/admissions/undergraduate/applying-to-oxford/guide/interviews/interview-timetable2. If shortlisted, the College aims to send candidates notification of an interview one week before interviews for the particular subject are due to start. The College will then send the Teams invite with at least 24 hours’ notice, stating the exact time and date of the interview.

Reviewed: 8 November 2023

Visiting Student Policy

Aim

To provide a clear statement on the status of Visiting Students within the College.

Policy

The admission of Visiting Students is covered by the College’s current Admissions and Access policy. A maximum of 3 Visiting Students will be admitted in any academic year and for the whole academic year only.

All Visiting Students are full members of the College.   Visiting Students are not matriculated by the University but are recognised by the University as Registered Visiting Students.   They have access to University facilities, such as libraries, lectures and laboratories, as specified in the University of Oxford Examination Regulations.

Visiting Students will follow at both the College and University level, as far as possible, a normal programme of undergraduate study, as directed by the Tutor(s) in their subject.

Visiting students are liable for University and College fees which are set each year by the University.

Visiting students are charged for food and accommodation at the same rates as all undergraduate/graduate students.

Reviewed: 8 November 2023

Welfare Policy

Aim

Corpus Christi College aims to provide suitable welfare support to all members of the College community whether they are experiencing poor physical or mental health or require support on compassionate or other grounds.  The well-being of students and staff is important in order to ensure they are able to thrive academically, professionally and personally. 

Policy

Sources of support

Welfare support is co-ordinated by the Dean of Welfare and is provided by a range of senior and junior members, providing both youth and experience: Tutor for Welfare, College Doctors, College Nurse, on-site Counsellor, Academic Registrar, tutors, peer supporters, JCR/MCR Welfare representatives as well as the University Counselling Service and Disability Advisory Service.

Confidentiality

The welfare team encourages students to allow them to share information with relevant officers within the College, if this is in the best interests of the individual and/or others. This will be carried out with discretion, will be limited to those who need to know and to facts that are pertinent to the current situation. If the Junior Member, nevertheless, asks the team not to share any information a clear explanation will be given of the significant limits to the support and services that can be provided without appropriate disclosure. In exceptional circumstances, it may be necessary to break confidentiality i.e. if a student’s safety is at risk or if required by law.

GP service

To ensure that health care is readily accessible to all students the college has formal links with the National Health Service General Practice at KES@Northgate (referred to as the College Doctors) and all students are requested to register with this Practice. Although College Doctors are independent general practitioners they are experienced in the care of university students. They know the college system well and can liaise, with students’ permission, with college officers over mental and physical health issues. They can refer students to other agencies and to specialist health services, provide medical certificates e.g. in respect of examinations and to funding bodies if study is suspended or in support of disability-related funding and they can advise the College on a student’s fitness to study.

College Nurse

The College Nurse is employed through OxFED.  She is available for consultation during weeks 0 – 9 (Mon-Fri) and plays a varied role in supporting students with health matters, including referring students to appropriate services and continuing to be involved with the student’s care as it progresses.

Counselling

College is committed to specialist psychological and emotional support being available when required and believes that is best served by funding and collaborating with services such as the University Counselling Service so that students have access to a range of professionally qualified and accountable practitioners who are familiar with the University setting and to a variety of models and practice that can be matched to their needs. An on-site Counsellor from the University Counselling Service has a surgery one afternoon a week during term time in College by appointment and also provides workshops on mental health issues.  With permission, the Counselling Service works with the welfare team, tutors and advisors to ensure coherent support for individual students. In addition, through its linked counsellor scheme, it is a valuable source of advice and guidance for those who are engaged in first-line support.

Extent of capability or competence

The welfare team will refer students to specialist services when the limits of its competence have been reached. When appropriate referral pathways to, for example, specialist health services are unavailable it cannot, nor would it be appropriate, for it to attempt to fill the gap by providing services beyond its competence.

Fitness to study

Where there is evidence that a Junior Member is consistently unable to do so and that their physical, mental, emotional or psychological health or state is having an unacceptably deleterious impact upon the health, safety and/or welfare of the student and/or other students and/or University or college staff (not withstanding adjustments required by law), it will consider whether action under the College’s Fitness to Study policy is appropriate.

Disability support

College has a specific legal responsibility towards students who have conditions that fall within the definition of "disability" under the Equality Act 2010. It subscribes to The Common Framework for Supporting Disabled Students and works with the University’s Disability Advisory Service to provide support for students with a wide range of disabilities.

Prevent Duty

The College has a duty to have due regard to the need to prevent people from being drawn into terrorism. Prevent is about supporting and protecting people who might be susceptible to being drawn into terrorism.  If any member of the College is concerned about another member of the College or has noticed a change in their behaviour, or if a member has said something to give cause for concern, it is their responsibility to share their concerns with the Dean of Welfare. 

If it seems appropriate to respond to a concern in relation to Prevent, the Dean of Welfare will investigate internally through dialogue with colleagues in the College and University. It is possible that the Prevent lead might seek advice from the relevant police officer. If the concern appears Prevent related, the Dean of Welfare will contact the University’s Prevent Lead (Head of Student Welfare) to discuss the most appropriate and supportive actions, calling on expertise from within the institution and wider Prevent support, such as the Police on 101, the DfE dedicated helpline 0207 3407264 and counterextremism@education.gsi.gov.uk.

Out of hours

The Lodge is staffed 24/7 and is the first port of call in an emergency out of hours.    In weeks 0-9, an assistant dean is on call as well for general support and can be contacted by the Lodge.  For matters that cannot wait until the morning the national health service’s non-emergency line – 111 - should be used.

Welfare Guide

The Welfare Guide is an important source of information which is updated termly and made available electronically to all members of the college.

Related policies

The College’s Safeguarding and harassment policies should be referred to for further details

Created: 19 February 2020